Email has become the most relied upon means of business communication. With this development has come the need to archive these digital communications. Copies of emails must be maintained for easy reference, for compliance with specific regulations, and for legal discovery.
Emails can hold important work product, work policies, intellectual property, and other information critical to the organization. It is important to be able to find and access the ideas and information contained in these communications.
Legislative regulations have been imposed, such as HIPAA, GLBA, and SOX, which require that sensitive information remain secure. Archived emails can provide proof of compliance with these regulations. Emails can also be required for legal discovery in lawsuits or other litigation. Therefore, having a comprehensive archiving system can significantly reduce litigation risks and legal costs.
MailFrontier Archiving Module
With MailFrontier Archiving module, archive settings are automatically added to the MailFrontier Gateway easy-to-use, Web-based administrative interface. In the Policy and Compliance section of the interface, on one screen administrators can select
- What email to store
- Where to archive the emails
- How long the emails should be retained
Administrators can select whether to archive all inbound emails or just the non-threat emails that are delivered to users’ inboxes. Then administrators can select where the archived emails are to be stored. This can be on the MailFrontier Gateway or to a separate storage device. The last option under Archive Settings is how long the emails should be archived. The administrator can set the retention period and at the end of this period the archived emails are automatically purged.
Once emails are archived, they can be easily accessed through the Auditing section of the administrative interface. Administrators use the same simple search functions as they would to find an email for auditing purposes. However, with the MailFrontier Archiving module, in addition to the auditing information, administrators can search, view, and retrieve the email.
MailFrontier’s Partnership with AXS-One
MailFrontier has partnered with AXS-One, a leading provider of high-performance records compliance management software solutions, to deliver a complete policy-based e-mail security and archiving solution.
AXS-One provides powerful archive management with fast, intelligent searches and retention period settings by content or user. In addition, AXS-One archiving is added as a policy enforcement action in MailFrontier Gateway’s robust policy management and MailFrontier Compliance module settings. As a policy enforcement action, AXS-One archiving can be used to archive only emails that meet specified policy criteria. Archiving as a policy action ensures only messages that need to be archived are stored, saving customers resources and costs.
MailFrontier Archiving Keeps Email Accessible and Secure
Whether using MailFrontier Archiving module or AXS-One, when combined with MailFrontier Gateway it is easy for organizations to archive inbound and outbound email that is identified as legitimate and remove unwanted email, such as spam and viruses, from being archived. This combination keeps important information accessible and secure and offers a powerful solution for regulatory compliance and legal discovery.
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